Job no: 0064447
Location: Werribee
Role type: Full-time; Continuing
Faculty: Faculty of Science
Department/School: Melbourne Veterinary School
Salary: UOM 6 - $96,459 - $104,413 p.a. plus 17% super
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Lead a team, enhancing academic program administration and support.
- Contribute to the development and quality assurance of academic programs.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
As the Academic Support Coordinator, you will play a key role in ensuring the efficient delivery and quality assurance of Melbourne Veterinary School’s academic programs.
Based at the Werribee campus, you will lead a small team to manage critical student-related activities, including results administration, timetabling, subject changes, academic misconduct, and school events.
This role requires strong leadership, initiative, and organisational skills to balance multiple priorities and meet competing deadlines effectively. You will also foster positive relationships with staff, students, and stakeholders while providing exceptional support and service.
Your responsibilities will include:
- Coordinate academic support functions including but not limited to subject administration, timetabling, special consideration, online enquiry systems, curriculum changes, eLearning support, subject experience surveys, academic misconduct, coordination of assessments and results processing.
- Provide accurate and timely advice to academic staff and coordinators on matters related to student enrollment and teaching and learning.
- Plan and oversee support functions unique to the DVM such as the Q Fever vaccination program, large animal handling week and coordination of uniform requirements in collaboration with School Executives.
- Collaborate with and support the wider functions of the Placement and Academic Support Team during peak work periods.
- Coordinate the provision of accommodation for DVM students where appropriate.
- Coordinate and provide support to nominated School committees including preparation of agendas and papers, writing and circulation of minutes and tracking follow-up actions.
Who We Are Looking For
You will have proven experience providing administrative support in a higher education setting, with strong attention to detail, sound judgement, excellent time management, and the ability to prioritise tasks efficiently while using initiative.
You will also have:
- Demonstrated experience working autonomously and as part of a team with the ability to lead processes across a broad, complex team environment.
- Demonstrated experience providing guidance and direction to others ensuring the achievement of agreed outcomes and deadlines.
- Demonstrated commitment to the delivery of excellent customer service and continuous improvement to the standard of service.
- Demonstrated experience developing, implementing and maintaining business processes.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – “The Melbourne Veterinary School“
The Melbourne Veterinary School is one of Australia’s leading veterinary schools and a destination of choice for students, academics, professionals and clients for veterinary science.
We recognise the complex interplay with human and environmental health, which leads to better outcomes for animal health and we work across disciplines to tackle major global issues through world-renowned research, education and engagement.
Our staff are internationally recognised and celebrated as leaders in their field. They are recipients of multiple awards from national and international veterinary and scientific organisations and consulted by the Australian Veterinary Association, World Health Organization, Food and Agriculture Organization and World Organization for Animal Health on global issues.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
